Contract Administration Manager

Corporate | Campbell, CA (Corporate)

Company Overview

West Valley Construction Co. Inc. is a leading underground utility construction firm, steadfast in our commitment to high-quality infrastructure design and project deliverables through a safety-first culture. We specialize in the installation, maintenance, and 24/7 emergency response of essential utilities such as water, power, gas, telecommunications, sewer, and storm. We take pride in being an employee-owned company. We firmly believe that every team member contributes significantly to our ongoing success and growth. Demonstrating our commitment, we’ve implemented an Employee Stock Ownership Plan (ESOP) that allows our employees to directly share in the company’s achievements. Headquartered in Campbell, CA, West Valley Construction Co. Inc. operates from strategically located facilities in Bakersfield, Campbell, Chico, Concord, Fresno, Hayward, Redwood City, Sacramento, Salinas, Stockton, and Visalia. We are actively seeking talented individuals who value safety and ownership to be part of our dynamic team.

We are looking for a Contract Administration Manager to join our Legal Team in our Corporate Office in Campbell, CA!

Job Summary

To manage all aspects of contract administration, including proposal analysis, negotiation, and compliance. Provide guidance on complex contracts, ensure adherence to company policies and regulatory requirements, and collaborate with internal teams and subcontractors to resolve contract-related issues. Conduct regular contract reviews and audits, assess risks, and implement mitigation strategies while maintaining accurate contract documentation and databases to support efficient project delivery.

Essential Duties and Responsibilities

Below is a compilation of primary job duties and responsibilities for this role, supplemented by certain supportive tasks. This list is not exhaustive, and additional duties and responsibilities may be assigned as required. Moreover, management reserves the right to make modifications to this job description as deemed necessary.

Understand and be proficient with all phases of proposals, negotiations, and administration of contracts in accordance with compliance policies.
In collaboration with Operations and Legal, enforce contractual terms with industry partners, including environmental, union, labor, and insurance compliance.
Maintain organized system of physical and digital records.
Collaborate with internal stakeholders across the different departments, including but not limited to Finance, Human Resources, Operations, and Marketing to manage contractual risk, address legal issues, and support strategic initiatives. Explain terms and conditions to managers and interested parties.
Manage and support the preparation, negotiation, and administration of contracts, amendments, and change orders.
In coordination with others, implement regular contract reviews and audits to ensure consistency, accuracy, and compliance with company policies and regulatory standards, and generate reports to assess risk and track compliance.
Collaborate with subcontractors to resolve contract-related issues and disputes efficiently.
Identify potential risks and analyze strategies to mitigate them when ensuring contract integrity.
Maintain up-to-date contract documentation and databases, ensuring easy accessibility and retrieval of information.

Qualifications

Education/Experience: Bachelor’s degree in a related field preferred but not required. Minimum of 6 years of experience. In-depth knowledge of contract law, negotiation techniques, and industry specific regulations. Familiar with trade organizations such as AIA, AGC, and ConsensusDocs, as well as government agencies such as DIR, CSLB, and Secretary of State.
Computer Skills: Proficient in MS Office applications. Competency to communicate about and implement custom IT solutions built by others. Experience with contract management and review software preferred.
Interpersonal Skills: Strong analytical, negotiation, and communication skills with the ability to build and maintain positive relationships with internal teams and outside clients and vendors
Mathematical and Financial Skills: Familiarity with business, finance, and accounting terminology. Ability to accurately verify calculations for contract sums.
Organization and Planning: Strong attention to detail and organizational skills with the ability to manage multiple tasks simultaneously.
Problem Solving: Ability to use a systematic approach to solve problems and evaluate alternative solutions.

Physical Requirements

Must be able to read, write, speak, and comprehend English.
Hearing adequate to perform job duties in person.
Able to communicate clearly in person and over the telephone.
Visual acuity adequate to perform job duties and respond to dangerous situations.
Frequent bending, reaching, standing, walking, squatting, sitting, pushing, and pulling.
Manual dexterity to operate a keyboard and other electronic devices. Repetitive motions that include the wrists, hands, and/or fingers.
Able to safely ascend or descend step ladders, stairs, ramps, etc.
Adjust or move objects up to 20 pounds in all directions without assistance.
May work in areas where hazardous substances are present.

Salary

$112,600/year – $168,800/year

Benefits

Opportunity to be an owner in the company through the Employee Stock Ownership Plan (ESOP), and Stock Purchase Plan (SPP) with discounted price.
Annual performance bonus opportunities.
Vacation and paid sick leave.
5 group health insurance plans: 2 with HSAs; company pays 95% of employee premium and 85% of dependent premium for Blue Shield Plans, and 95% of the premium for employee and dependents for Kaiser Plans.

If you are selected for employment with WVCC, you will be required to provide documentation that verifies your legal right to work in the U.S. Please note , we are unable to sponsor or assume sponsorships for work authorization at this time.

CCPA Notice and Privacy Policy

West Valley Construction Company is an equal opportunity workplace, and does not discriminate against any protected class. In compliance with California Law, click here for West Valley Construction Company’s California Consumer Privacy Act Notice of Collection and Privacy Policy or visit https://westvalleyconstruction.com/privacy-policy/

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